Request a Quote for Audio Visual Equipment Rentals - RFP - RFQ

Please email us your event details, RFP, RFQ, and quote request to:

Info@allproaudiovisual.com

Please email us the following information below to better serve you:

Audio Visual RFP for a Conference

1. Introduction & Background

• Event Overview: Brief description of the conference, including purpose, theme, and target audience.
• Organizer Information: Details about the organization hosting the event.
• Event Dates & Location: Specific dates, venue name, and venue address.

2. Objectives & Scope of Services

• Scope: Details on what AV services are required, such as:
  • Main stage presentations (speakers, panels)
  • Breakout rooms
  • Exhibition halls
  • Registration areas
  • Networking spaces
• Expected Deliverables:
  • Audio equipment (microphones, speakers)
  • Visual equipment (projectors, large screens, monitors)
  • Video recording and streaming
  • Lighting
  • Technical support and operation throughout the event
  • Signal distribution and cabling

3. Technical Specifications & Requirements

• Audio:
  • Microphone types (wireless, wired)
  • Speakers placement and coverage
  • Mixing consoles
• Visual:
  • Projectors, LED walls, or video walls
  • Resolution and screen size requirements
  • Video playback capabilities
• Lighting:
  • Stage lighting
  • Ambient lighting control
• Recording & Streaming:
  • On-site recording
  • Live streaming or webcast services
• Connectivity & Power:
  • Internet bandwidth needs
  • Power supply arrangements
• Backup & Redundancy:
  • Backup equipment and contingency plans

Additional Tips

• Attach floor plans, schedules, and any technical drawings.
• Specify contractual and insurance requirements.